(5) 3461 Data Entry

3461 Information

Manifest Data

Containers

3461 Tariff and P.O.

ISF

Summary

The 3461 data entry program.  It is recommended to key the 7501 first and Certify cargo so that you do not need to key this program.   However filing ISF's is easier from here along with using a template.        

Click here for a video of this program.

Field Name

Description

 Ref. No.

Enter your reference number or click the look up button.  This field has a right click option that allows for  Inquiry, Computer Assign Ref, Clear screen, Delete, Print and Change customer number.  This field is mandatory. 

Right Clicking this filed will allow the option of:

Copy Refernce-You can copy a previously keyed 3461 and change info for this new file.

Computer Assing Ref-If the feature is set up in CBCC, it will use the next available Ref Number

Delete 3461-You have the option to Delete the 3461 out of the Print File

Clear-This clears the present info on the screen to add another reference.

Change Customer No. - Change the customer number

Template - Pull a template for faster data entry

Cust No.

Enter a valid customer number or click the look up button to select one.  This is part of the key to a reference and care should be taken to choose the correct number.   To change this, right click on reference and choose change customer no.  

Initials

Enter your initials. This field has become mandatory for creation of entries and other functions.

Arrival Date

The arrival date

Export Date

The export date especially for ISF's.

Elected Entry Date

 Record the six digit numeric code: month, day, and year (MMDDYY). Normally, it is the date the goods are released except for immediate delivery, quota goods, or where importer/broker requests another date prior to release (see 19 CFR 141.68).  It is the responsibility of the filer to ensure that the entry date shown for entry/entry summaries is the date of presentation (i.e., the time stamp date).

Entry type

Record the appropriate entry type code by selecting the two digit code for the type of entry summary being filed. The first digit of the code identifies the general category of the entry (i.e., consumption =0, informal =1, warehouse =2, etc.). The second digit further defines the specific processing type within the entry category. Therefore, a consumption quota entry should be recorded under code 02, an informal free or dutiable entry under code 11, etc.

 

Entry Number

 Will be filled in by the computer using the reference number and filer code as a base for calculating the check digit.  This number is created from your reference number as a base and calculates the correct check digit.  You may also enter your own number.  Detailed instructions concerning the entry number are contained in Customs Directive 3500-08, dated June 19, 1986, (Customs), and Customs Directive 3500-058, dated September 10, 1991. An entry number, in this format, is required on all broker/importer prepared informal (which require a CF 7501) and warehouse entries.  

Port

 Enter the four digit numeric code of the U.S. port where the merchandise was entered under an entry or released under an immediate delivery permit or use the look up to select a port code. . U.S. port codes can be found in Annex C of the Harmonized Tariff Schedule.

Single Trans Bond

This is the customers bond type and should not be changed.  Record the single digit numeric code as follows:

0 - U.S. Government or entry types not requiring a bond
8 - Continuous
9 - Single Transaction
Bond type "0" should be used in conjunction with surety code "999" for government entries secured by stipulation cited in C.R. 10.101(d).
Bond type "8" or "9", as appropriate, should be used in conjunction with surety code "998" when cash or government securities are deposited in lieu of surety.
Bond type "9" should be used in conjunction with surety code "999" when surety has been waived in accordance with C.R. 142.4 (c).

Broker File Number

Enter the broker's file number or importer's reference number.

Mode of Trans

 Mode of transportation (10 Vessel, 20 Rail, 40 Air, etc)

Consignee No.

Record the IRS, Social Security, or Customs assigned number of the consignee. This number must reflect a valid identification number filed with Customs via the CF 5106 or its electronic (ACS) equivalent. When the consignee number is the same as the importer of record number, the word "SAME" may be used in lieu of repeating the importer of record number.

Only the following formats shall be used:

IRS Number . . . . . . . . . . . . . .   NN-NNNNNNN
IRS Number with suffix . . . . . . . NN-NNNNNNNXX
Social Security Number . . . . . . . NNN-NN-NNNN
Customs Assigned Number. . . . .YYDDPP-NNNNN

For permitted and proper consolidated shipments, enter zeros in this block in the "IRS Number" format shown above (e.g. 00-0000000). The reporting of zeros on the entry summary document is limited to consolidated shipments only. 

Importer No.

Enter a valid account and customer number for the Importer of Record.

 The importer of record is the individual or firm liable for payment of all duties and meeting all statutory and regulatory requirements incurred as a result of importation. 

Ultimate Consignee

The account number and code of the Ultimate Consignee you have identified with a specific customer number and IRS number.

The button with the pencil lets you view and manually edit the address. 

Import of Record

The account number and code of the Importer of Record you have identified with a specific customer number and IRS number.

The button with the pencil lets you view and manually edit the address.

Carrier Code

 For merchandise arriving in the U.S. by vessel, record the name of the vessel which transported the merchandise from the foreign port of lading to the first U.S. port of unlading. Do not record the vessel identifier code in lieu of the vessel name. Pursuant to General Statistical Note 1 (a) (ii) of the HTS, the vessel flag is not required to be reported. For merchandise arriving in the U.S. by air, record the IATA code corresponding to the name of the airline which transported the merchandise from the last airport of foreign lading to the first U.S. airport of unlading. Use the IATA two digit alpha code for each airline. A copy of this listing is included in this issuance as Appendix D.

If the carrier file does not contain a specific air carrier's code, write the Designation "*C" for Canadian airlines,, "*F" for other foreign airlines, and "*U" for U.S. airlines.

These designations should be used only for unknown charter and private aircraft. When a private aircraft (HTS 8801.90.0000, 8802.20.0040, 8802.20.0050, 8802.20.0060, 8802.20.0080, 8802.30.0030, 8802.30.0040, 8802.30.0050, 8802.30.0060, 8802.30.0080, 8802.40.0040, 8802.40.0060, 8802.40.0070, and 8802.40.0090) is being entered under its own power (ferried), the designation "**" will be used.

For merchandise arriving in the U.S. by means of transportation other than vessel or air, leave blank.

Do not record the name of a domestic carrier transporting merchandise after initial lading in the U.S.

For merchandise arriving in the U.S. Customs territory from a U.S. Foreign Trade Zone, insert "FTZ" followed by the FTZ number. The following format should be used:

FTZ NNNN

AMS

Check this Box if the Carrier is a Valid carrier in the Automated Manifest System (can also be defaulted by adding AMS check in the SCAC code Master Files) 

Voyage/Flight No.

 Valid Import Voyage or Flight number assigned to the Shipment, Enter the voyage number with out the V- the system will add that upon printout.

Location of Goods

 Where the entry summary serves as entry/entry summary record the pier or site where the goods are available for examination. For air shipments, record the flight number. Where FIRMS codes are available, they may be used in lieu of pier/site.

In the case of goods placed in a bonded warehouse, record the name of the bonded warehouse where the goods will be delivered (or record the Customs assigned number for the bonded warehouse in this block when available).

In the case where the entry summary serves as a warehouse entry/entry summary, record the pier or site where the goods are available for examination followed by the name of the bonded warehouse where the goods will be delivered (or the Customs assigned number). The use of the Facilities Information and Resources Management System (FIRMS) code in lieu of the pier/site/name of location is acceptable.

Vessel Code/Name

 Type the name of the Vessel in this field.

Port lade

For merchandise arriving in the U.S. by vessel, record the five digit numeric code listed in the Department of Commerce Schedule K for the foreign port at which the merchandise was actually laden on the vessel that carried the merchandise to the U.S. (NOTE: A January 1, 1991 edition of the Schedule K listing is included in this issuance as Appendix E). If the foreign port of lading is not provided for by name in the Schedule K, use the code for "all other ports" for the port of foreign lading for the country.

For merchandise entering the U.S. Custom territory from a U.S. Foreign Trade Zone, leave blank.

When a single entry summary covers merchandise laden at more than one foreign port, place the word "MULTI" in this block and record the foreign port of lading separately in column #28 directly below the line number of each line item (or group of line items if segregated by invoice) for the merchandise laden at each foreign port (where there are multiple ports of lading and also multiple countries of origin, see instructions under block 15). If both code numbers will be required for one line number, place the country of origin code directly below the line number and place the port o lading code directly under the country of origin code.

If merchandise is transported by a mode of transportation other than vessel, leave blank.

C/X

Enter the exporting country utilizing the two character alpha ISO country codes specified in the International Standard ISO 3166 (a list of the ISO two character alpha codes is provided as Appendix C in this issuance).

The country of exportation is that country from which the merchandise was shipped to the United States having last been a part of the commerce of the country and without contingency of diversion.

If you are using Canada, DO NOT ENTER THE PROVINCE CODE HERE.  Enter the Code “CA”. You will be prompted later in the system to enter the province code.

C/O

Enter the country of origin utilizing the ISO country codes specified in International Standard ISO 3166 (listed as Appendix C in this issuance).

The country of origin is the country of manufacture, production, or growth of any article. If the article consists of material produced or derived from, or processed in, more than one foreign territory or country, or insular possession of the U.S., it shall be considered a product of that foreign territory or country, or insular possession where it last underwent a substantial transformation. For purposes of reporting on the CF 7501 only, whenever merchandise has been returned to the U.S. after undergoing either repair, alteration, or assembly under HTS heading 9802, the country of origin should be shown as the country in which the repair, alteration, or assembly was performed.

When merchandise is invoiced in or exported from a country other then than in which it originated, the actual country of origin shall be specified rather than the country of invoice or exportation.

If you are using Canada, DO NOT ENTER THE PROVINCE CODE HERE.  Enter the Code “CA”. You will be prompted later in the system to enter the province code.

U.S. Port Unlading

 For merchandise imported by vessel or air, record the four digit numeric Schedule D code which identifies the U.S. port at which the merchandise was unladen from the importing vessel or aircraft (NOTE: A list of the Schedule D port codes is included in the HTS as Annex A). Do not show the name of the port of unlading instead of the numeric code.

For merchandise arriving in the U.S. by means of transportation other than vessel or air, leave blank.

Manifest Number

 The Manifest number

G.O. Number

In the case of merchandise placed in general order, record the number assigned by Customs in the following format:

G.O. NNNNNNNNNNNN

Conv Rate

This is the Rate of Exchange for the Country of Export based on the Export date.  The system should pull the applicable rate

Total Value

This is the total of all the 3461 tariff lines on this particular invoice. 

Pkgs  Desc

An abbreviation representing the unit of measure as indicated on the B/L or AWB.  A standard generic unit of PCS (pieces) is acceptable when there are multiple units of measure associated with the bill of lading or air waybill; however, this does not relate to the unit of measure required for a specific tariff number.

Description

Brief description of the Commodities contained on this 3461

Wgt  L/K

Record the gross shipping weight in kilograms for articles imported by ALL modes of transportation

Truckman

Name of the Trucking Company moving the goods.

Shipper

Agent

Immediate Delivery

If an 3461 is not currently in your CBCC 3461 Print File, placing a “Y” in this field will restore it back in.

Message

This field can be used to leave a specific message for this particular entry and customer.

Release

 You can show the Status of the entry in this Field as “B/L” for update, “REL” for Released, or “PAY” as it is already paid on a statement.  This is an interoffice code and doesn’t get updated by CBP or transmitted.

Problem Code

This field allows you to enter inter office codes for your reference in regards to problems that may have arisen during transmission.  

Type

Special type code

Broker Use

Button Name

Description

Ok

Save and continue

Finished

Print

Print this 3461 now.

Comments

Enter comments for this reference.

I.T. Data

Open the I.T. program

Cancel

Exit.

Field Name

Description

 Seq. 

Record the appropriate line number, in sequence, beginning with the number 001.

A "line number" refers to a commodity from one country, covered by a line which includes a net quantity, entered value, HTS number, charges, and rate of duty and tax. However, some line numbers may actually include more than one HTS number and value. For example, many items found in Chapter 98, of the HTS require a dual HTS number. Articles assembled abroad with American components require the HTS number 9802.00.80 along with the appropriate reporting number of the provision in chapters 1 through 97. Also, many items in chapter 91 of the HTS require as many as four HTS numbers. Watches classifiable under subheading 9101.11.40, for example, require that the appropriate reporting number and duty rate be shown separately for the movement, case, strap, band or bracelet and the battery. A separate line number is required for each commodity which is the subject of a Customs binding ruling.

Line

If using a 98, 99, Watch, Ensemble or tools more than 2 in a set

H.S. Number

Record the appropriate HTS 10-digit duty/statistical reporting number along with the check digit if one is used (check digits are required on all 10-digit numbers; 8-digit numbers, such as those in Chapter 99 of the HTS, do not require check digits). This number should be left justified. Decimals are to be used in the 10- digit duty/statistical reporting number exactly as they appear in the HTS. The check digit is not to be separated by a dash or decimal. An example of the correct presentation of the duty/statistical reporting number would be as follows:

C/O

The Country of Origin

Manufacturer No.

A code identifying the manufacturer/supplier. The first two positions of the code for Canadian manufacturers/shippers is a CBP assigned code for the Canadian province/territory instead of the International Organization for Standardization (ISO) country code. 

Right Clicking here will:

Look Up ID- Search your MID Files for existing MIDs you have on file

Query ID thru ABI-Will Transmit and MID query with your entry to ensure it is on file with CBP

Update Entry with ID-This will update the Entry with the MID you have selected.

Add to Master-This will add this MID to your CBCC MID File.

OGA

N=Disclaim the Other Government Agency

D=Send Food and Drug  

C=Send FCC

Valid Other Government Agency (OGA) codes are:

Code               Description

AP2                 Animal and Plant Health Inspection Service (APHIS) inspection required.
DT1                 Department of Transportation form HS‑7 may be required.
DT2                 Department of Transportation form HS‑7 is required.
FC3                 Federal Communications Commission form 740 review may be required.
FC4                 Federal Communications form 740 review is required.
FD0                 Food and Drug Administration (FDA) specific data is not required.
FD1                 Food and Drug Administration (FDA) specific data may be required.
FD2                 Food and Drug Administration (FDA) specific data is required.
FD3                 FDA Bioterrorism (BTA) prior notice and FDA specific data may be required.
FD4                 FDA Bioterrorism (BTA) prior notice and FDA specific data is required.
FS2                  United States Department of Agriculture (USDA) meat inspection is required.
TL1                  Alcohol, Tobacco and Firearms 5100.31 may be required.
TL2                  Alcohol, Tobacco and Firearms 5100.31 is required.
 

Ultimate Cons.

If you are doing a consolidated shipment, you may put the Consignee IRS number in this field next to the Classification that is owned by that consignee.   If doing a consolidated shipment with multiple consignees the 3461 must be done first

P.O. #

A purchase Order number can be entered here.

Button Name

Description

Ok

Save and continue

Print P.Q

Print the P.Q. table list

Cancel

Exit without saving.

Summary

 This is the importer security filing screen.  It is necessary to complete 10+ fields and send to CBP to receive an ISF number prior to shipment leaving port.

Field Name

Description

SF Submission type

1 = Importer Security Filing 10 (ISF-10) submission

Only used for SF Submission Type 1

01 = Standard or regular filings

02 = To Order Shipments

03 = HHG/PE

 A = Add Compliant, D = Delete, R = Replace Compliant.  Delete and Replace require ISF number to be filled in.

Ultimate Consignee customer number

Button Name

Description

Ok

Save and continue

Create

Create this ISF for CBP

Cancel

Exit without saving.

Button Name

Description

Ok

Save and continue

Cancel

Exit without saving.

Button Name

Description

Ok

Save and continue

Cancel

Exit without saving.

Summary

This is for creating a delivery order for the Trucker or Importer.   Most of this information should appear based on the entry previously being keyed.

Field Name

Description

Ref No.

Reference number should be there

Initials

Enter your initials.

Shipper

The shipper, will default the shipper as the person/company used in the Customer number. 

Deliver To

This is the person/company to whom the goods are being delivered.  You can Right Click on this field to lookup ship to address's or copy from shipper.

Carrier

This is the Ocean/Air Carrier Name of the transporter of the goods.

Location

This is the warehouse where the goods are being held.

Port/Lading

This is the Foreign Port of Lading (the Schedule K)

Bill/Lading

The Bill of Lading Associated with this shipment

Voy No.

Enter the voyage number with out the V-.  The D.O. print program adds that for you.

Arrival Date

A numeric date in MMDDYY (month, day, year) format representing the estimated date of arrival of the goods at the intended port of entry. The date is mandatory if certifying from entry summary

Phone

Contact phone number, should default your company number here.

IT Port

Enter a valid I.T. port.

IT #

Record the In-bond Entry Number obtained from the CF 7512C or, if applicable, the air waybill number.  If AMS Master in-bond movement (MIB), record the 11 digit in bond number obtained from the AMS carrier. Neither the CF 7512 or CF7512C are used for the AMS master in-bond program.  If merchandise moves on an I.T. into a Foreign Trade Zone, do not record that number on the CF 7501 when the merchandise is removed from the zone.

IT Date

Record the date (format MMDDYY) of the In Bond Entry Number (CF 7512) or if applicable, the Transit Air Cargo Manifest (TACM), or the AMS Master in-bond movement.    Note: I.T. date cannot be prior to import date

IT Carrier

 For merchandise arriving in the U.S. by vessel, record the name of the vessel which transported the merchandise from the foreign port of lading to the first U.S. port of unlading. Do not record the vessel identifier code in lieu of the vessel name. Pursuant to General Statistical Note 1 (a) (ii) of the HTS, the vessel flag is not required to be reported. For merchandise arriving in the U.S. by air, record the IATA code corresponding to the name of the airline which transported the merchandise from the last airport of foreign lading to the first U.S. airport of unlading. Use the IATA two digit alpha code for each airline. A copy of this listing is included in this issuance as Appendix D.

Entry #

This number is created from your reference number as a base and calculates the correct check digit.  You may also enter your own number.  Detailed instructions concerning the entry number are contained in Customs Directive 3500-08, dated June 19, 1986, (Customs), and Customs Directive 3500-058, dated September 10, 1991. An entry number, in this format, is required on all broker/importer prepared informal (which require a CF 7501) and warehouse entries 

House B/L

A code representing the house bill number, If this is used on an Ocean Shipment the House Issuer is required. 

Sub House

A code representing the sub‑house bill number. 

Cont. No

Enter this Specific container number.

No. Pkgs

Quantity of packages for this container.

Weight

Gross weight of the specific container.

CST Ref

Customer’s Reference number

Inland Carrier

 The carrier code of the Trucking company.

Description

 A Description of the goods.

Instructions

 Special Instructions for the trucker can be typed here.  Additional instructions can be entered from the instructions button

Button Name

Description

Ok

Click here to accept save and exit.  

Instructions

Special Instructions for the trucker can be typed here.  Default b/l info, cust ref, container data can automatically be imported to instructions screen.

Hazardous

Information regarding if the shipment contains Hazardous material.

Print

Cancel

Exit without saving.

Summary

This screen is for entering comments for this file, not the customer.  The date and time will be entered after you key up to three lines of comments.  Check Private if you do not want the comment to be uploaded to Webtracker.

Field Name

Description

Comment

Reference number should be there

Private

Button Name

Description

Ok

Click here to accept save and exit.  

Print

Cancel

Exit without saving.