AR - (5) Accounts Receivable Cash Ledger Display

Summary

The Cash Ledger Display allows the user to display and review the payment history of a customer.  You may search by :

  • Customer
  • Date
  • Reference Number

 To display history by Customer:  Payment History of a specific Customer.

  1. Click Accounting, Accounts Receivable, (5) Cash Ledger Display (History).
  2. Enter Account number.
  3. Enter Customer number.  Or use the Customer Look-up button to list all customers.
  4. Enter the date range you wish to display for that customer. Enter a beginning date in the From: field and an ending date in the To: field. Use format MM/DD/YYYY.
  5. Click Sequence, check within customer to display the History by Date and Check.  The History will be displayed by invoice number if you do not select Sequence.
  6. Click Display to view the History.
  7. Click Print to print the History.
  8. Click Cancel to exit.

To display history by Date:  All payments from all customers during a specified time period.

  1. Click Accounting, Accounts Receivable, (5) Cash Ledger Display (History).
  2. Enter Account number.
  3. Enter the date range you wish to display for that customer. Enter a beginning date in the From: field and an ending date in the To: field. Use format MM/DD/YYYY.
  4. Click Sequence, check within customer to display the History by Date and Check.  The History will be displayed by invoice number if you do not select Sequence.
  5. Click Display to view the History.
  6. Click Print to print the History.
  7. Click Cancel to exit.

To display history by Reference Number:  Payment history for a specific Reference.

  1. Click Accounting, Accounts Receivable, (5) Cash Ledger Display (History).
  2. Enter Account number.
  3. Enter Reference Number in the "Reference Search Only" field.
  4. Click Display to view the History.
  5. Click Print to print the History.
  6. Click Cancel to exit.

Field Name

Description
Account Enter the Account number.
Customer Enter the Customer number here to search for one customer only.
Date Range-From Enter the Beginning Date for the date range that you wish to view.
Date Range-To Enter the Ending Date for the date range that you wish to view.
Reference Search Only Enter the Reference number to search by Reference only.
Total Paid This cell will show the total paid for the search that you requested.
Invoice This is the field the invoice number will be listed in.
Date This is the invoice date.
Ref This cell will list the Reference number.
Billed This cell will list the amount billed.
Paid This cell will list the amount paid.
Adjustment This cell will list any adjustments on the invoice.
Check # This cell will list the provided Check numbers.
Pay Date This cell will list the date the invoice was paid.
Cust # This cell will list the customer number for the invoice.
G/L This cell will list the GL number for the amount paid.
Dpt If you use different departments, this cell will list the department number for the invoice.

 

Button Name

Description
Sequence, check within customer  
Display  
Print  
Cancel Exit without saving.

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